Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We’re hiring an Office Coordinator for an exciting on-site opportunity in Seattle, Washington. This is a 12-month contract position with the potential for extension, requiring on-site presence 5 days per week.

Join our client’s dynamic team as a key player in shaping an exceptional workplace experience. This team is dedicated to fostering a culture of connection, collaboration, and celebration, ensuring that every employee feels valued and inspired. As a vital member of the Workplace Experience team, you will play a crucial role in creating an inclusive and engaging environment. From managing access and coordinating meals to planning events and overseeing offsite activities, your contributions will ensure a seamless and memorable experience for employees and guests from around the world.

Office Coordinator Responsibilities:

• Act as the welcoming face for employees and visitors, ensuring a positive first impression.

• Collaborate with security to provide access assistance.

• Serve as the go-to contact for organizing offsites, events, and meetings.

• Manage setup requirements and provide hands-on support for room configurations and deliveries.

• Oversee meal coordination, catering to dietary needs, and manage snack and beverage supplies.

• Work closely with vendors to maintain high service standards.

• Address employee requests, conduct office audits, and resolve facilities issues promptly.

• Coordinate with building management and collaborate with IT, AV, and Security for operational needs.

• Respond to inquiries via tickets, emails, and calls, and assist with special projects.

• Contribute ideas to enhance team productivity and service quality.

Office Coordinator Qualifications:

• Minimum of 2 years in Hospitality or Workplace Operations.

• Strong customer service skills with a calm and pleasant demeanor.

• Experience in event assistance and coordination.

• Comprehensive understanding of Workplace Operations policies.

• Ability to thrive in a flexible, team-oriented environment.

• Excellent organizational and multitasking abilities.

• Proactive and self-motivated with minimal supervision.

• Proficient in Google Suite and Slack and excellent communication skills.

• Ability to be present in-office daily and perform physical tasks as needed.

Perks & Benefits:

• Medical, Dental, and Vision Insurance.

• Life Insurance.

• 401(k) Program.

• Commuter Benefit.

• eLearning & Ongoing Training.

• Education Reimbursement.

*Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.

If you meet the qualifications and are excited about this opportunity, apply today! Our team will connect with you to discuss next steps, support you through the interview process, and advocate for your success.

About Onward Search

Onward Search is a nationwide staffing agency and talent solutions provider specializing in creative, marketing, and technology professionals. We work with our nationwide clients to continuously pipeline and fill specialized roles. As such, not all jobs contain an application deadline.

Equal Opportunity Employment

We are an equal opportunity employer. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected category. Candidates must be at least 18 years old to be considered for employment.
EOE/M/F/D/V/SO

Inclusive Hiring Practices

We’re committed to making every part of our hiring process accessible and inclusive. If you need any accommodations or adjustments to support you during the application or interview process, please contact us at inclusivehiring@onwardsearch.com.

Employment Eligibility

In compliance with federal law, all persons hired must verify their identity and eligibility to work in the United States. We are unable to support 1099 / Corp-to-Corp / Independent Contractor arrangements. All freelancers will be hired as W2 employees.

Benefits

We offer medical, dental, and vision insurance as well as a 401(k) retirement plan to all eligible full-time temporary employees. Onward Search is a drug-free workplace.

Virtual Interview Process

To help streamline the hiring process and ensure a more flexible and accessible experience for all candidates, we’ve partnered with Apriora, a virtual interviewing platform. For select job openings, you may receive an invitation to interview with Alex, our virtual interviewer, via email at alex@onwardsearch.com.

Alex will guide you through a brief set of questions to help us better understand your background and interests. The virtual interview can be completed on your own time, and your responses will be reviewed by our recruiting team as part of the screening process.

To learn more about the platform, visit Apriora’s website.

Job Seeker Scam Alert

We’ve become aware of fraudulent recruiters impersonating Onward Search representatives to collect personal or financial information from potential job seekers. Please be vigilant and always protect your information. Learn more about potential threats and how to protect yourself by visiting our job seeker scam alert page.